The work your Whiia harness can carry out
Not departments — tasks that connect to each other, shown the way they appear in a music business. Every capability names the plan that includes it.
Drafts are prepared for your review before anything is sent or filed.
Seven kinds of work, from first steps to specialist music tasks
A harness gives your AI the information, instructions and tools it needs to work with your business. What it can carry out depends on the plan you choose and the information you give it.
People and knowledge
Keep the people behind your work and what you have learned about them. This is where every plan starts.
Example: a collaboration you pick up six months later — the roles, the history and what was agreed are already written down.
A directory of the people and organisations you work with, with their roles and the history behind each relationship.
Record facts, preferences and working notes so the next task can start from them instead of from scratch.
A structured conversation for exploring an option, ending with a written summary of what you considered and decided.
Setup, backup, calendar, context management, knowledge checks and the update path are included with every plan.
Keeping the day in order
Work through what arrived, stage the replies and keep a running record of what got done.
Example: release week — label, distributor and venue all write at once; you work through them in one pass and review the replies before they go out.
Read, search and organise mail with the account you connect, and prepare replies as drafts you review before sending.
One starting point for the day: see what is new since you last looked, stage draft replies, and work through your current tasks in priority order.
Record progress against your tasks and compile a daily summary from your logs and the messages behind it — staged for your review before it is kept.
On demand, when you trigger it, sync your workspace data with a shared Git repository your team uses.
Meetings, decisions and next steps
Turn a conversation into agreed actions, save the decision, and know what happens next.
Example: a partner moves a showcase date on a call — the decision, the owner and the next step are written down the same day.
From a transcript or your own notes: a summary, the decisions taken, action items with owners, and a draft follow-up for you to review.
Write a business decision down once, with its reasoning, so later work can start from what was actually agreed.
Goals, initiatives and tasks in one ladder, so the work you do today can be traced back to what you said you wanted this quarter.
Invoices, expenses and settlements
Raise and track invoices, keep expenses in order, and check the numbers with calculation tools that show their inputs.
Example: invoice a client for finished work (Go), see where the quarter's money came from (Pro), check a night-of-show settlement line by line (Ultra).
Create and track invoices from draft to paid, with recurring billing, credit notes and multiple currencies. The file you send is the source of truth; a PDF can be rendered from it on demand.
Log and categorise expenses from a note or a receipt, with period summaries and a warning when spending runs ahead of your budget.
Pull invoices and expenses together into profit and loss, cash flow, budget against actual, and what you are owed and by whom.
Log time by client and project, apply your rates, and see utilisation and billable lines you can carry into an invoice.
Review a night-of-show settlement sheet: ticket scales, tax deductions, facility fees and contractual expense caps, with the calculations shown for you to check.
Research, documents and new opportunities
Look into an idea or a partner properly, then turn what you found into a document you can act on.
Example: research a potential sync partner or a new service idea, and come back with a written brief you can take into the conversation (Pro).
A structured research run on a question you set, delivered as a long-form report with the material it was built from.
A method for working through whether an idea is worth pursuing: what it would need, what already exists, and where it could fit.
Keep a list of the companies you track and check their sites for the changes you care about, reported back to you.
Work through the sources you point it at, build a list of possible leads, and score each one against your own criteria with the evidence it used — every entry comes back to you to review.
One short profile of a company or opportunity, put together from the material it gathered and your own business context, ready for you to read and correct.
Proposals, statements of work, agreements and letters from your templates, with the details pulled from your contacts — you review the draft before it goes out.
An overview built from your invoices, expenses, goals and time; and a content calendar that plans and drafts across the channels you publish on.
Honest scope: lead finding and research synopses are included with Pro and Ultra as capabilities that prepare drafts you review. Tailored proposal drafting has no dedicated tool in any current release: a proposal is drafted with Pro's document generation from your own material, and it stays a draft for you to review.
Client and partner relationships
Bring someone on properly and notice when a relationship has gone quiet.
Example: a new artist signs — checklist, welcome draft and kick-off agenda are ready the same day (Pro).
A tailored onboarding checklist built with you, a welcome document draft, a kick-off agenda, and a handoff summary when everything is done.
Track how often you are in touch, when contracts come up for renewal and where your income is concentrated, in a report you can review.
Releases, rights, touring and royalties
The specialist methods sit on top of everything above. Each one checks something specific and brings you the result with its evidence.
Example: before a delivery goes out — contract terms, splits, audio specs and metadata each get their own check (Ultra).
Check recording, publishing, management and 360 agreements against common industry terms and flag anything unusual — recoupment, audit rights, reversion — for your review.
Check that the shares in a split sheet add up correctly and that the writer and collection affiliations are recorded, then produce the sheet for the people involved.
Check audio files against delivery specifications — sample rate, bit depth, true peak and loudness — before the masters go to a distributor.
Validate DDEX delivery files against the ingestion rules of digital platforms and report what fails those rules, so you can correct a fixable field before delivery. It does not guarantee acceptance by any partner.
Scheduled checks that report playlist additions for your releases and look for playlist targets that may fit — they run when your harness environment is running, and you set them up.
Compare pending offers and holds against your radius clauses, and check a multi-city route for distances and clause conflicts before you confirm dates.
Flag catalog codes that do not appear linked to collection accounts, and review stream data for unusual patterns — results come to you as issues to follow up, not as recovered money.
Plan a fan campaign around a release, assemble a sync pitch package, prepare playlist submission pitches, and get a weekly radio show ready for distribution with its cue sheets.
Plan labels come from the Free, Go, Pro and Ultra release manifests for harness 2.0.0. A capability listed in a plan describes what the package includes; what you get back depends on the information you provide and the AI application you use. Compare plans and pricing.
One piece of work, followed end to end
The value is not any single task — it is that each step hands its result to the next one, with your review at the points you choose.
A transcript or your notes go in.
GoWho does what by when, written down once.
GoA draft reply — you review it before sending.
GoThe agreed work becomes an invoice you track to paid.
GoInvoices and expenses in one financial view.
ProContact frequency and renewal dates before they slip.
ProSettlement sheet reviewed line by line after the night.
UltraBusiness methods in depth
One included method taken apart: required inputs, the steps and where you review it.
How your harness works
The four parts of a harness, each translated into what it means for your work.
All resources
Setup guides, practical answers, privacy and ownership, updates and recovery.